“God will send you people; do you have jobs ready for them when they show up?” That question from a wise mentor transformed my approach to team building. When I first stepped into full-time ministry, I was passionate about building teams. But as our ministry grew faster than I imagined, I realized I hadn’t prepared for the very people I’d prayed for. It wasn’t a lack of volunteers; it was a lack of structure. When I learned to delegate intentionally, everything changed.
I began by creating a running list of tasks, things I wanted to offload or teach someone else how to do. Whether it was cutting crafts, contacting First-Time families, stocking supplies, or editing curriculum, I made a point to identify tasks that could be delegated.
Over time, this list became a valuable resource. As new team members with the right skills and experience arrived, I already knew exactly what I needed them to do. Gradually, the list shrank because I was intentionally delegating, not just handing off tasks, but empowering others to take ownership. And as I did, our team grew stronger, not because I was a master team builder, but because I learned to delegate effectively.
Here are a few helpful tips I’ve picked up along the way to ensure you’re ready when God brings the right people into your ministry:
Keep a List of Tasks You’re Ready to Delegate
Ministry is full of opportunities to involve others, but if you’re not prepared, those people can pass you by. Create a running list of tasks you need help with, things you can teach someone else to do, or that don’t require your direct involvement. Whether it’s prepping crafts, stocking supplies, or managing content, this list becomes a tool for intentional delegation. When the right person shows up, you won’t be scrambling; you’ll already know how they can contribute meaningfully.
Recognize Strengths and Weaknesses
Everyone has unique gifts. Some excel at organization, others at hospitality or creative tasks. The key is building teams with diverse gifting. When you learn to recognize individual strengths and weaknesses, including your own, you can assign the right tasks to the right people. This not only increases efficiency but also boosts morale and spiritual growth.
Be Willing to Let Go
Don’t hold onto team members out of fear of not replacing them. I’ve learned that sometimes, recognizing when someone’s service with you has come to an end is vital. It’s okay to have difficult conversations; trust that God has someone better suited for that role. Holding space for someone who no longer fits can prevent your team from growing and adapting.
Final Thought
Intentional delegation isn’t just about getting help, it’s about stewarding people’s gifts with purpose. When you prepare in advance, you create space for others to thrive and for your ministry to flourish.
Written by Julia Parrish, Invest Leadership Initiative
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