Two Simple Ways to Crush Your To-Do List

To-Do List


If you constantly feel like you have too many responsibilities or are frequently overwhelmed by your to-do list, it might be time to do some delegating and prioritizing. It’s important to decide what tasks take priority and what can easily be taken off of your plate or pushed back to make room for the items that are the most important — and keep your sanity.

According to Dorie Clark, “more things on your plate means your attention and energy must be dispersed, and that can prevent you from focusing on tasks that are critical.” This can often lead to forgetting about or not having time to complete the most important tasks on your to-do list. That’s why taking a step back and identifying the priorities among all of your tasks is going to make for much less stress.

According to The John Maxwell Co., “there’s never enough time to do everything, but there’s always enough time to do the most important thing.” Prioritizing what absolutely needs to get done is less overwhelming when you’re looking at all of your responsibilities. To begin this process, there are five steps to get you started:


How to Tell If You’re Being Productive Enough

Productive Enough


What does it mean to be productive “enough”? Is it simply meeting expectations and getting the job done, or is there more?

Author and Time Management Coach Elizabeth Saunders created a flowchart to help you decide if you’re reaching your maximum potential as it relates to productivity. According to Saunders, there are three questions you need to be asking yourself in order to answer the overall question, “Am I productive enough?”


Super Simple Productivity Plan for Pastors – Part 6: Wrapping Up

 Simple Productivity Plan


It’s hard to believe we have already come to the end of this series. Over the last six weeks, we have discussed a simple productivity plan for maximizing productivity that I believe can change your life. Your ministry needs you to perform with excellence; the people God has entrusted to your care need you to show up well. This simple productivity plan is your opportunity to do just that.

In case you missed any of our previous posts, here’s a quick run down of the Super Simple Productivity Plan for Pastors.  (more…)

Super Simple Productivity Plan for Pastors – Part 5: Look Ahead

Look Ahead

We are coming close to the end of our 50-10-01 Productivity Plan breakdown. It’s hard to believe we’ve already covered so many different things! Last week in particular was incredibly important. Taking a few days a month to disconnect and look at the big projects you have on the horizon will make all the difference in how you show up. Set aside two days a month to look ahead and you will be amazed at your ability to perform with excellence. But like I mentioned last week, there are two different types of disconnect days. The first was the two days we spend in the office, working on big events, projects, and tasks at hand. The second type, however, is crucial for you to lead your church and ministry well.

I have always believed the in taking a few days every quarter, out of town and out of the office, to pray and seek God. You cannot lead your church if you do not know (more…)

Super Simple Productivity Plan for Pastors – Part 4: Disconnect



So much of daily ministry duties are maintenance. We need to maintain relationships, maintain our standards of excellence, and get from one service to the next as seamlessly as possible. One of our greatest challenges is looking ahead. Its nearly impossible to think about the future when all you can see is what is in front of you. But I would argue that you cannot perform well in the moment if you don’t know where you’re headed. You cannot fly a plane without a destination in mind or start a trip without knowing where you want to go; in the same way, you cannot lead a ministry without an end goal.

Its nearly impossible to think about the future when all you can see is what is in front of you. Click To Tweet

For this reason, I have created two different ways to clear your mind and focus on the big picture, both of which are what I like to call “disconnect days.” The first disconnect days are about planning, and the second set are focused on casting vision. Without a strategic plan and a healthy vision, your ministry will lose momentum and be unable to grow. You cannot afford to skip this part of the 50-10-01 plan. (more…)

Super Simple Productivity Plan for Pastors, Part Three: Create Margin

Create Margin


Productivity is impossible without margin. We cannot hope to get things done, perform with excellence, or exceed in our ministries without space in our lives for things outside of our task list. Margin is, by definition, “an amount allowed or available beyond what is actually necessary.” This means that margin is the framework of your life. It is the extra space, the reserves, or the wiggle room. Having margin in your finances means that you are not facing a crisis when your washing machine breaks because you have reserves for emergencies. It is not strictly necessary to plan your day with ten minutes on every hour set aside to handle little things that come up or an hour at the end of every day to address unexpected problems that may arise. But even if it is not actually necessary, it will create margin. Creating that margin is worth setting aside that time; margin makes room for productivity.

Margin makes room for productivity. Click To Tweet

But margin is not found only in the structure of your schedule. One of the most effective ways you can create margin in your life is to bookend your day. I don’t know when your workday ends, but it is important that it does. But how do you bookend your day? Take 15 minutes at the end of the day and ask yourself these 4 questions. (more…)

Super Simple Productivity Plan for Pastors, Part Two: 50-10-01

Productivity Plan


Last week, we introduced our new series: Super Simple Productivity Plan for Pastors. Over the next 6 weeks, we will be covering what I believe is a system that will revolutionize the way you work, plan, and rest. Not only have I experienced the benefits of this plan in my own life, but I have walked countless clients through it as well. There is no doubt: when this plan is implemented, productivity increases. Today, we’ll be discussing the first step. Let’s get into it. (more…)